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Executive Secretary to Director

Our client in the automotive industry based in Uitenhage is currently looking to employ and Executive Secretary.

Awesome career opportunity!

Responsibilities:

Responsible for providing an extremely high level of professional administration services to the Director’s office, the position entails:

  • Coordinate the Director’s respective diary, handle incoming and outgoing communication and re-route to appropriate departments when necessary
  • Respond to routine correspondence within limits of authority
  • Screen all incoming calls, act as intermediary for Director within established guidelines and re-route issues which could be handled by the Director’s subordinates
  • Screen all visitors to the office of the Director
  • Ensure the smooth running of the office in the Director’s absence by either handling or delegating important matters
  • Interpret and implement the Director’s instructions and administrative requirements
  • Prepare professional, accurate, and high quality electronic presentations and documentation
  • Arrange and coordinate meetings / workshops with the company employees and external delegates
  • Make local and international travel reservations and itinerary bookings, including arranging appointments
  • Prepare and process local and overseas travel expense claims
  • Keep a comprehensive filing system for the division and action all routine office administration, i.e. leave absence reports
  • Coordinate the Management update for the Division
  • Provide administrative support on special projects
  • Raise divisional orders for monthly invoices

 

Minimum Requirements:

  • Hold a relevant 3 year tertiary qualification in Business Administration from a recognised institution
  • Sound office or business administration experience, of at least three years’ experience
  • Display excellent typing skills and end-user computer proficiency (i.e. MS Word, Excel, PowerPoint and Microsoft Outlook) combined with advanced electronic report and presentation preparation skills
  • Have well-developed communication skills, both written and oral, with an excellent command of the English language.
  • German language proficiency advantageous
  • Have good interpersonal skills
  • Have the ability to perform effectively under pressure
  • Have the ability to work on own, display initiative and take accountability for own actions
  • Present with a professional demeanor, be diplomatic and display an appropriate understanding of cultural diversity
  • Be flexible to work outside of normal office hours when required
  • Have an excellent attendance record
  • Display good organizing and planning skills, with strong attention to detail
  • Be able to maintain confidentiality and integrity

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