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Executive Secretary to Director

Our client in the automotive industry based in Uitenhage is currently looking to employ and Executive Secretary.

Awesome career opportunity!


Responsible for providing an extremely high level of professional administration services to the Director’s office, the position entails:

  • Coordinate the Director’s respective diary, handle incoming and outgoing communication and re-route to appropriate departments when necessary
  • Respond to routine correspondence within limits of authority
  • Screen all incoming calls, act as intermediary for Director within established guidelines and re-route issues which could be handled by the Director’s subordinates
  • Screen all visitors to the office of the Director
  • Ensure the smooth running of the office in the Director’s absence by either handling or delegating important matters
  • Interpret and implement the Director’s instructions and administrative requirements
  • Prepare professional, accurate, and high quality electronic presentations and documentation
  • Arrange and coordinate meetings / workshops with the company employees and external delegates
  • Make local and international travel reservations and itinerary bookings, including arranging appointments
  • Prepare and process local and overseas travel expense claims
  • Keep a comprehensive filing system for the division and action all routine office administration, i.e. leave absence reports
  • Coordinate the Management update for the Division
  • Provide administrative support on special projects
  • Raise divisional orders for monthly invoices


Minimum Requirements:

  • Hold a relevant 3 year tertiary qualification in Business Administration from a recognised institution
  • Sound office or business administration experience, of at least three years’ experience
  • Display excellent typing skills and end-user computer proficiency (i.e. MS Word, Excel, PowerPoint and Microsoft Outlook) combined with advanced electronic report and presentation preparation skills
  • Have well-developed communication skills, both written and oral, with an excellent command of the English language.
  • German language proficiency advantageous
  • Have good interpersonal skills
  • Have the ability to perform effectively under pressure
  • Have the ability to work on own, display initiative and take accountability for own actions
  • Present with a professional demeanor, be diplomatic and display an appropriate understanding of cultural diversity
  • Be flexible to work outside of normal office hours when required
  • Have an excellent attendance record
  • Display good organizing and planning skills, with strong attention to detail
  • Be able to maintain confidentiality and integrity

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