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Executive Assistant

detailed duties: *An understanding of the departments priorities including extensive diary management. This involves organising travel (including itineraries), client and internal. meetings, lunches and dinners. *Organisation of internal and external events including client entertaining and network events. *Effective "gate keeping": managing all incoming communication (including phone calls, voice-mail and e-mail), efficiently establishing priorities and ensuring that all correspondence and enquiries are processed in an accurate, professional and timely manner. *Marketing Ambassador for the team, - liaising with marketing regarding all collateral needs for the team, i.e. producing sales brochures, event invites, property summaries, contact booklets, capability statements, track records *Manage the fee forecasting and review the billings report for the team *An ability to prepare Microsoft Word reports *Collation and distribution of external client publications using a tailored marketing programme. *Full management of filing/e-filing. *Internal systems - checking and approving invoices *Meet and greet clients, including booking meeting rooms, equipment and organising refreshments as necessary. *Communicate with the team, ensuring a high level of awareness of current priorities and whereabouts. *Travel and expense management. Hours - 8 am to 4 pm - Mon - Fri Email your CV to: ronald@agfgroup.co.za

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