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PA / Team Secretary

Main Purpose of Job: To provide a consistently high standard of PA and secretarial support the Field Management Team to support in the achievement of all key objectives. Key Responsibilities: Diary Management, including scheduling 121 meetings and observations. Make travel and accommodation arrangements, ensuring efficient use of time and minimal expenditure. Scan documents for upload on to in house database (OnBase). Support location Projects such as office moves, location events, Partner compliance and re-accreditation. Coordination of workshops, including invites, attendee lists, refreshments and bulk uploads. All post to be distributed upon receipt and prepared in time for the daily collections. Ordering of stationery and literature including some heavy lifting of stationary deliveries. If responsible for Reception duties provide a professional and consistent welcome to all visitors and callers in line with our standards. Report Facilities related issues in a timely fashion. Distribution of internal communication to be completed where required including Facilities memos. Maintain accurate records of archiving. Re-prioritise workload to ensure that all urgent work is actioned in a timely manner. Be involved and contribute at team meetings. Provide holiday cover for other team members where necessary. Interested? Email CV to: smith@erprogram.co.za

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