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Document Controller / Project Administrator

Brief job description:

Maintain a Master Record Index.

Other related document control function will include.

  • Develop Document Management Plan.
  • Align Document Files with MRI/DMS (Coding and naming convention and versions).
  • Develop Project File Structure.
  • List Project Document Types.
  • Define Basis of Access per Document Type.
  • Create Documents on Authorized Demands.
  • Establish Workflow Requirements.
  • Perform Document Control to include all project related documents and drawings.
  • Manage Repository.
  • Establish Document Close per Document Type.
  • Close Out Archive.
  • Capture Lessons Learned.
  • File and issue new revisions for build to contractor;
  • Maintain a transmittal register;
  • Issue all drawings with transmittal notes;
  • Project related documentation;
  • Maintain the site diary;
  • Arrange and setup of project meetings which may include but are not limited to:
    • Project Progress Meetings.
    • Technical Review Meetings.
    • Cost Meetings.
    • Status Meetings.
    • Exco and Steercom Meetings.
    • Project Workshops.
  • Develop and maintain Attendance Registers, Agendas and Minutes of meetings.
  • Develop, distribution and maintain Progress Report.
  • Develop, distribution and maintain Dashboards.

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