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Senior Secretary


A vacancy has arisen.for a Senior Secretary
DUTIES:
Email management
Screen and respond to all incoming telephone calls and take action as appropriate
Assist with the management of company stationery and grocery requirements
Procurement of ad hoc items required
Provide full senior level secretarial and administrative support service to the Managing Director
Draft routine correspondence for approval and signature
Ensure all required approvals are processed and returned to relevant stakeholders
Receive visitors to the office
Handling communications on behalf of the Director including daily maintenance of digital diary, arranging/accepting meetings and telephone calls
Type meeting minutes as required
Transcribe dictation
Manage aspects of team meetings including venue set up, diary notices, documentation and materials
Manage the office filing system and all personnel records
Maintain and update employee leave roster
Travel arrangements
Attend to any catering/beverage requirements for meetings and functions
Event coordination
Arrange meetings
Undertake projects and research
Ensure that all tasks are captured and updated regularly
Act as the communication medium in the office to relevant internal and external stakeholders
Assist in managing all legal requirements, including documentation and relevant correspondence
Compile Directors' meeting reports
CRITERIA:
Matric
Minimum of 5 years experiences in Senior Secretary role.
Related qualification
Service orientated
Excellent organisational and time management skills
Experience with diary and travel management
Experience with conference calling facilities internal telephone transfers
Effective communication skills, including the ability to effectively communicate requests and instructions to individuals and groups
Commitment to, and enthusiasm for, client service and delivery
Possess flexibility and adaptability to manage changing work requirements and varying volumes of work
Ability to manage multiple tasks simultaneously, solve problems, manage and meet deadlines and maintain a high quality of work
Accuracy and attention to detail
A calm, rational and professional manner
Strong administration skills
A flexible and adaptable approach to work
Ability to use your own initiative
Ability to deal with and maintain confidentiality
MS: Office -advanced experience (Excel, Word, PowerPoint, Outlook)
Strong organisational skills, exceptional administrative capacity and the ability to context switch easily.
Strong relationship building skills.
Strong interpersonal and communication skills (verbal and written)
A skilled communicator and proofreader, with good numeric skills.
Possess advanced communication platform and presentation skills
Persistent, mature and rational
Solutions orientated - think differently and challenge the norm to allow for the best outcomes
An implementer and activator.
Adapt easily to changing needs and are equally comfortable with errands as with intricate projects.
Resourceful and always find opportunity to make improvements.
PACKAGE:
R38000 plus Company benefits plus Bonus
Please send applications to : 086 608 3103
If you have not had any response in two weeks, please consider your application unsuccessful. Your profile will be kept on our database and we will connect with you with any other suitable roles or positions

 

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