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Sales Admin Supervisor

  • Ad Placed : 11 Dec 2019 20:30:10 Affiliate ad
  • Remuneration : PER MONTH
  • Employment Type : Full Time
  • Employment Level : Senior Management
  • Industry :
  • Professions
    Other Professions
  • Region : Gauteng
  • Company : Boardroom Appointments

Our client based in Johannesburg is looking for an energetic Sales Admin Supervisor to provide an accurate and reliable administrative support function to the New Equipment Sales Manager; to analyze, control and supervise all aspects of New Equipment Sales administrative policies and practices, to implement and uphold actions in line with company strategic objectives

  • Grade 12 / Matric plus related tertiary qualification or proven and relevant experience
  • Code 8 driver's license
  • Experience working on the Kerridge system

 

Competencies

  • Strong analytical ability; ability and suitable experience in compiling reports utilizing and analyzing various data sources and to present it in a user-friendly format
  • Strong financial / numerical ability
  • Must be proactive; ability to prioritize and successfully complete multiple tasks timeously; ability to see a project through from start to finish
  • Strong administrative ability; very organized and structured approach to completion of tasks; strong focus on attention to detail and accuracy
  • Highly developed prioritizing and multi-tasking skills; strong sense of urgency; systematic and structured approach to problem solving and decision-making; strong decision-making skills, ability to use initiative and assume responsibility; must be able to function effectively under pressure and meet deadlines
  • Ability to interact with senior management; excellent communication skills with people at all levels in an organization
  • Must have excellent work ethic – honest, reliable, hardworking, dedicated, takes pride in work carried out
  • Must be computer literate and have advanced / expert skills in MS Outlook, Word and Excel
  • Must be of sober habits, have high energy levels and general good health

Responsibilities

  • To perform this role successfully, the appointed individual must be able to perform each essential duty / key performance area satisfactorily. This list of key performance areas is not exhaustive and may be changed / supplemented to accommodate business needs from time to time:
  • Overall responsibility to ensure administrative tasks related to financial aspects of the New Equipment Sales department’s business operations are completed correctly and timeously: monitoring requests for special pricing requested, accurate preparation of all finance documentation and timeous submission thereof to head office, managing, analysis of and reporting on management accounts as and when required, etc.
  • Ensuring machines ordered are delivered to spec, resolve issues if machines are not delivered to spec
  • Overall responsibility to ensure all administrative functions regarding and support to debtor’s department are in place, assisting with queries and facilitating the resolving of customer queries
  • Overall responsibility to accurately and timeously prepare and distribute scheduled (monthly, weekly and daily) and ad-hoc reports as might be requested by department manager and / or head office, e.g.: weekly reports on back orders, machines available in stock, machines on order, general stock reports, monitoring and ensuring accuracy of ‘Estimates vs. Actuals’ report, preparation of weekly department KPA report, daily updates of sales analysis, etc.
  • Accurately and timeously prepare and submit commission and incentive calculations and documentation
  • Advising LTR department on a monthly basis for LTR machines on which FMX systems need to be fitted
  • Facilitating customer complaints and queries; foster and maintain dedication to service excellence in every aspect of work carried out; ensure timeous feedback / communication to customers
  • Ensure that New Equipment Sales admin personnel functions as an efficient resource for the company by continuously evaluating and monitoring quality and accuracy of work, implementing and driving Investors in People in line with company strategic objectives, ensure effective inter-departmental and internal communication 
  • Overall responsibility to ensure administrative tasks performed by self and admin team related to New Equipment Sales operations / functions are completed correctly and timeously
  • Please visit our website at www.boardroom.co.zafor more details and to register your C.V.
    • Grade 12 / Matric plus related tertiary qualification or proven and relevant experience
    • Code 8 driver's license
    • Experience working on the Kerridge system

     

    Competencies

    • Strong analytical ability; ability and suitable experience in compiling reports utilizing and analyzing various data sources and to present it in a user-friendly format
    • Strong financial / numerical ability
    • Must be proactive; ability to prioritize and successfully complete multiple tasks timeously; ability to see a project through from start to finish
    • Strong administrative ability; very organized and structured approach to completion of tasks; strong focus on attention to detail and accuracy
    • Highly developed prioritizing and multi-tasking skills; strong sense of urgency; systematic and structured approach to problem solving and decision-making; strong decision-making skills, ability to use initiative and assume responsibility; must be able to function effectively under pressure and meet deadlines
    • Ability to interact with senior management; excellent communication skills with people at all levels in an organization
    • Must have excellent work ethic – honest, reliable, hardworking, dedicated, takes pride in work carried out
    • Must be computer literate and have advanced / expert skills in MS Outlook, Word and Excel
    • Must be of sober habits, have high energy levels and general good health

    Responsibilities

    • To perform this role successfully, the appointed individual must be able to perform each essential duty / key performance area satisfactorily. This list of key performance areas is not exhaustive and may be changed / supplemented to accommodate business needs from time to time:
    • Overall responsibility to ensure administrative tasks related to financial aspects of the New Equipment Sales department’s business operations are completed correctly and timeously: monitoring requests for special pricing requested, accurate preparation of all finance documentation and timeous submission thereof to head office, managing, analysis of and reporting on management accounts as and when required, etc.
    • Ensuring machines ordered are delivered to spec, resolve issues if machines are not delivered to spec
    • Overall responsibility to ensure all administrative functions regarding and support to debtor’s department are in place, assisting with queries and facilitating the resolving of customer queries
    • Overall responsibility to accurately and timeously prepare and distribute scheduled (monthly, weekly and daily) and ad-hoc reports as might be requested by department manager and / or head office, e.g.: weekly reports on back orders, machines available in stock, machines on order, general stock reports, monitoring and ensuring accuracy of ‘Estimates vs. Actuals’ report, preparation of weekly department KPA report, daily updates of sales analysis, etc.
    • Accurately and timeously prepare and submit commission and incentive calculations and documentation
    • Advising LTR department on a monthly basis for LTR machines on which FMX systems need to be fitted
    • Facilitating customer complaints and queries; foster and maintain dedication to service excellence in every aspect of work carried out; ensure timeous feedback / communication to customers
    • Ensure that New Equipment Sales admin personnel functions as an efficient resource for the company by continuously evaluating and monitoring quality and accuracy of work, implementing and driving Investors in People in line with company strategic objectives, ensure effective inter-departmental and internal communication 
    • Overall responsibility to ensure administrative tasks performed by self and admin team related to New Equipment Sales operations / functions are completed correctly and timeously
    • Please visit our website at www.boardroom.co.zafor more details and to register your C.V.

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