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Bookkeeper

  • Ad Placed : 21 Feb 2020 23:30:21 Affiliate ad
  • Remuneration : R 20000 - R 23000 - PER MONTH
  • Employment Type : Full Time
  • Employment Level : Senior Management
  • Industry :
  • Finance/Accounting
    Other Finance/Accounting
  • Region : Gauteng
  • Company : Smith Garb

A company based in Midrand is looking for a Bookkeeper. Candidates from Distribution would be advantageous.

Finance administrator

   

Creditors/ log fees

o   Prepare log fee schedule for the month and ensure no duplication of invoices

 

o   Request statements and follow up on the invoices not yet paid and unreconciled items on statement

 

o   Follow up on invoices not received and prepare an accrual monthly

Foreign payments

   

o   Make copies for any foreign payment that needs to be sumbitted to the bank for stock items

 

o   Send a copy of the shipping/foreign documents with the invoice to the bank

 

o   Follow up on any documents not submitted and also request an extention when needed

Debtors

   

o   Send out pdf statements to every customer, including excel statements as per customer specification

 

o   invoicing : match the order number, Delivery address, units, descriptions and deals for orders customers to the order

 

o  ensure no customer is invoiced if their account is on hold or exceeded their limit

 

o   Assist customers, sales and marketing departments with P.O.P along with remittance and date of payment as per the invoices date

 

o   Request P.O. Ds and send to customers

 

o   provide a schedule for journal entries for write off and also provide for bad debts identified

 

o   Request remittance and follow up on outstanding invoices

 

o   request a copy of the claims as per the remittance and follow up on claims

Fleet statement

   

o   allocation of the fleet statement to the correct department per person, reconciling it back to the statement amount

 

o   send out the fleet statement to the different managers

 

o   upon return of the fleet statements, ensure that slips are complete and accurate

 

o   Inspect for any unusual petrol usage on fleet

Expenses

   

o   match the slips to the expense on the expense form, ensure slips are complete

 

o   Inspect the invoices for any unusual items not covered by the company policy or items that are for personal use

 

o   calculate the subsistence allowance and ensure that expenditure does it exceed the allowance 

 

o   create and send out the expense reconciliation to the different managers

Credit card

   

o   match the slips to the expense on the credit cards, ensure slips are complete

 

o   capture the expense on the credit card and allocate to the correct account on schdeule

 

o   report on any unusual items and follow up on them

Reports for sales

   

o   Extracting report for sales as per the specifications, if any

 

o   Assist with understanding the reports and analysis data

 

o   Compile daily sales reports

Adhoc

   

o    Assist with reception duty when required

 

o Liaison with auditors

 

o   Assist with capturing orders when necessary

 

o   Assist with creating purchase orders when necessary

 

o   Archive older documents

 

o   Various admin functions

Minimum Requirements:

-          South African Citizen Applicants Only

-          Minimum qualification B Com in Finance/ Accounting

-          3 to 5 years’ experience as a Bookkeeper

-          Experience from pharmaceutical Distribution and/ or Manufacturing will be highly advantageous

Please email your CV to kavita@smithgarb.co.za

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