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Payroll Officer

To provide accurate and timely processing of operator payrolls & ensure that all operators are billed to customers correctly. 2. Position Description KEY PERFORMANCE AREAS (TO TRANSLATE INTO A MEASURE OF SUCCESS) Systems Administration Payroll Management. Leave & Attendance Administration Timesheet Administration Journals and Month end. Ensure Correct Reconciliation of Payroll and External Reconciliations Processing Operator Information from Branches Weekly. Invoicing Customers Monthly. Compile Monthly Operator Recovery Report. MAIN OUTPUTS AND RESPONSIBILITIES FOR THIS POSITION. The Job is responsible for the following: AREA / TYPE Responsibilities Systems Management•Update VIP with correct payroll input • Capturing of all relevant input on the VIP system. Payroll Management • Updates and maintains payroll records. • Ensures employee personal info on Payroll system is accurate. • Ensures monthly salary sheets are received and vetted by Senior Payroll Officer • Processing of allocated payrolls • Ensures reconciliation of payroll journals • Updates of employee personal information • Ensures accurate capturing of new employees on VIP. • Liaise with Payroll Bureau & meeting tight deadlines. Leave & Attendance Administration • Receiving and vetting of all attendance registers. • Ensure all leave forms are received and authorized. • Process all leave on VIP and Excel • Ensure negative leave is brought to Senior Payroll Officer’s attention in time • Analyses sick leave trends. • Make recommendations to Senior Payroll Officer. • Identifies and flags sick leave abuse • Reconciles leave balances. Timesheet Administration • Vet all overtime in lieu of hours claimed vs timesheets • Bring all discrepancies to Senior Payroll Officer’s attention. • Analyses overtime sheets Journals and Month-end • Reconciles payroll Processing Operator Information • Receive weekly timesheet summary per branch • Check summaries against actual timesheets • Ensure summary information is correct and complete. • Ensure timesheets and summary are done by Tuesday 12 pm for payroll processing • Check weekly delivery notes for rentals with operators. • Liaise with operator manager to address any anomalies . Invoicing Customers Monthly • Use weekly timesheet summary to calculate monthly invoice per customer. • Follow up on any irregularities to ensure operators are billed correctly. • Check Payroll payments after correction runs have been completed to ensure summary amounts match amounts paid to operators. Compile Monthly Operator Cost Recovery Report • Compile monthly operator cost recovery report per branch and operator. • Send report to relevant managers by 5th working day of the month . 3. Job Evaluation Criteria QUALIFICATIONS Minimum • Grade 12. Recommended • VIP Certified EXPERIENCE • 3-5 Years’ experience in HR environment • 3 years’ experience in and knowledge of payroll KNOWLEDGE • Basic knowledge of Basic Conditions of Employment Act • MS Office Excel and Word • MS AX or similar • Tax legislation • HR Policies and Procedures • VIP and VIP Premier • Payroll Processing • Financial Management • Billing • Reporting

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