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Hire Desk Administrator

Reference: JHB007265-EG-1 PURPOSE OF THE JOB: Manage the front desk of the branch (customers/phone calls/emails) daily and to perform a variety of administrative and clerical tasks. Duties & Responsibilities KEY TASKS: Produce detailed and accurate sales/project quotations to the customers of rented equipment enquiry. Customer follow up quotations. Invoicing of rental sales/projects on Autoline Complete new vendor applications Filing of invoices and sales documents Confirm company credit/finance or COD applications with customers . Assisting with debtors Keep accurate records of all hire activities in the branch and produce reports as and when required by management. Assist Branch Manager with preparation of contractors of safety packs, scheduling of medicals, inductions and associated actions to ensure our ongoing availability to work for our clients Submit timesheets to the payroll department. MINIMUM REQUIRED SKILLS/EXPERIENCE Grade 12 or N2 certificate. Minimum of 2 years’ experience in similar Industry Autoline experience advantageous Strong administrative skills are essential, with high attention to detail Good telephone skills Experience in the rental industry and proven exposure to health and safety advantageous Code 8 drivers’ licence.

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