National Administration & Supply Chain

• Ad Placed : 05 Dec 2019 02:30:55
• Remuneration : R 16000 - PER MONTH
• Employment Type : Full Time
• Industry :
General Employment
Other General Employment
• Region : Kwazulu-Natal / Durban
• Company : Headhunters

AWESOME CAREER OPPORTUNITY.  OUR CLIENT, A MULTI SENSORY SPECIALIST, LOCATED IN DURBAN SEEKS TO APPOINT A NATIONAL ADMINISTRATION AND SUPPLY CHAIN.  

Responsibilities:

REGIONAL ADMINISTRATION

• Overseeing 3 Regional Administrators and a Stockroom Controller
• Implementation and training of administration policies and procedures
• Vetting of office consumable orders – groceries and stationery
• Vetting of courier quotations
• Regional petty cash recon and sign off
• HR assistance – approval of leave schedules and HR support
• Ordering of staff uniforms
• Monitor company profiles and product sheets per region
• Assistance with CRM processes
• Monthly reports and monitoring of Regional Dashboards

MANAGEMENT ADMINISTRATION

• Administration support
• Travel, car and accommodation bookings – local and international
• Monthly Reports
• Cellphone upgrades
• Management meetings – taking notes and reporting on department function and progress
• Distribution of account and sales related emails

SUPPLY CHAIN ADMINISTRATION

• Liaising with suppliers – local and international
• Prepping of monthly stock forecasts per region
• Placing monthly stock orders with various suppliers – requesting quotations and raising PO’s
• Receiving pro forma invoices and submitting to accounts for payment and purchasing stock with company credit card
• Completing vendor applications
• Liaising with shipping agents and couriers for delivery of orders -local and international

STOCK ADMINISTRATION

• Implementation and training on stockroom policies and procedures
• Overseeing 4 regional stockrooms ensuring stock holdings are correct
• Receiving and dispatching of stock
• Testing, branding and weighing of stock
• Monthly stock take reporting
• Faulty unit monitoring – warranty units return policy, repairing of faulty units, ordering spares
• Scanman stock movements software – monitoring, training and support to Regional Administrators

SCENTING ADMINISTRATION

• Preparing and upkeep of scenting catalogue
• Upkeep and monitoring of scenting library
• Sample matches
• Preparing and manufacturing of small roomspray orders
• Assisting with costing for fragrance or roomspray orders

UK OFFICE ADMINISTRATION

• Monthly stock forecasting
• Liaising with suppliers for stock orders
• Preparing monthly refill schedule
• Fragrance Management System database entries and refill monitoring
• Dispatching of postal orders – liaising with couriers
• Liaising with once off clients for orders – preparing relevant documentation, assisting with artwork design

Requirements:

• 3+ years’ experience in similar role
• Grade 12 / Std. 10

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