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Human Resource Administrator

JOB PURPOSE

Purpose is to attract, development, retain and optimal utilization of human resources and training of the Holdings Group to ensure the meeting of individual and organizational objectives.

KEY RESPONSIBILITIES

COMPANY BENEFITS (5%)

  • Provide staff with the necessary medical aid and retirement annuity forms
  • To notify all employees with regards to any medical aid amendments
  • To ensure that the retirement annuity spreadsheet sent to the broker is accurate and process medical aid applications (as required)
  • Coordinate IOD process

EMPLOYEMENT EQUITY (10%)

  • Fulfil the role of the EE administrator, sitting in on EE committee meetings and taking minutes
  • Assist in the administration of EE specific projects and interventions
  • Assist with the compilation of EE statistics and annual EE reporting to the Department of Labour
  • Ensure all EE related documentation and records are administered and filed accordingly

RECRUITMENT (20%)

  • Responsible for the recruitment and selection process including drafting advertisement (internally & externally), telephonic interview, shortlisting candidates, scheduling interviews, reference checks and regrets
  • Provide feedback to managers on recruitment and selection process
  • Report on difficult recruitment issues to the HRM
  • Ensure that induction is timeously completed
  • Prepare documentation/stationery when inductions are held
  • Administering the probation review time period
  • Ensure that HRM is kept up to date with all recruitment, selection and placement information
  • Compile a spreadsheet on recruitment for all CV’s received and send to HRM every month

POLICIES AND PROCEDURES (10%)

  • Continuous revision and development on HR policies and procedures.
  • Ensuring legal compliance by monitoring and implementing applicable human resource adherence to relevant labour legislation
  • Fully understand the HR policies and procedures and to provide an expert advice to managers and employees

PEOPLE MANAGEMENT AND SATISFACTION (10%)

  • Provide assistance and initiatives to boost staff morale, diversity and culture
  • To provide an excellent internal and external customer centred service and ensure high levels of satisfaction through a consultancy based approach
  • Develop effective, collaborative relationships and networking with internal clients and external stakeholders
  • Organise and Coordinate Wellness Day and other related presentations
  • Proactively discuss interventions, systems and procedures with the HRM
  • Proactively identify and with the assistance of the HRM resolve obstacles to customer service delivery in a timeous manner, providing contingency plans when required

EMPLOYEE RELATIONS (10%)

  • Distribute disciplinary letters
  • Ensure that all managers and employees are aware of policies and procedures in the workplace
  • Ensure that disciplinary action taken is consistent, fair, procedural and substantively correct
  • Keep disciplinary records filed and updated on applicable spreadsheet

ADMINISTRATIVE FUNCTIONS (10%)

  • Maintaining accurate records by ensuring that all documentation is filed away timeously
  • Office is tidy at all times
  • Accurate records of employees are kept
  • Distribute UI19 forms, IRP 5 certificates etc.
  • Ensure files are labelled and archiving files are filed accordingly
  • Arrange HR weekly meetings and distribute minutes taken
  • Act in a confidential capacity

BROAD-BASED BLACK ECONOMIC EMPOWERMENT (BBBEE) (15%)

  • Assist with BBBEE verification audit file on all relevant elements of the scorecard
  • Must have a basic understanding of the current BBBEE legislation
  • Ensure that selection of candidates assist the organisation in terms of employment equity
  • Ensure that the employment equity spreadsheet is updated every month with all the information required

COMPETENCIES / SKILLS REQUIRED (10%)

  • Computer Literate in Pastel Payroll, MS Word, Office, PowerPoint, Excel
  • Confidentiality
  • Attention to details
  • Strong communication skills
  • Strong administrative skills and the ability to work under pressure against deadlines
  • Strong problem-solving ability
  • Strong Interpersonal skills
  • Proactivity and self-motivate
  • Negotiation and consulting skills
  • Planning and organisational ability

MINIMUM REQUIREMENTS

  • Relevant Human Resource qualification, BTech or Diploma in Human Resources.
  • 1 – 3 Years’ experience
  • Driver’s License

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