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Facilities Administrator - Camps Bay

CANDIDATE MINIMUM REQUIREMENTS

                                        

Education:

·         Grade 12 or equivalent

·         Tertiary: Administration / Facilities Qualification will be an advantageous 

 

Work experience:

·         Previous experience in the same or similar position in a 4/5-star hotel

·         Familiar with all duties and procedures in the facilities environment  

·         MS Office (Word, Excel and Email) is essential

 

Other:

·         Needs to have an interest in the facilities industry

·         Reliable, responsible and dependable to fulfil obligations

·         Attention to detail

·         Able to work under pressure

·         Willingness to lead, take charge and offer direction

·         Ability to multitask

·         Show initiative by taking control of task 

·         Excellent communication skills

·         Friendly and service orientated

 

Tasks (include but not limited to):

 

General office admin such as:

·         Email follow ups.

·         Filing and record keeping.

·         Control appointments for FM.

·         Document tipping or rectification

·         Invoicing control (from suppliers) and to make sure that quote vs invoice is correct for sign off and                    submission

·         Sending PO’s to contractors and do follow up on quotes and invoices

·         Once invoices are signed and approved, then submit for payment

·         Updating files and information

·         Follow-up for information

·         Stock ordering for stores. (when stock is approved)

·         Getting quotes for stock

·         Checking projects updates from FM’s and have submitted monthly updates

·         Assisting with general records updating such as supplier’s information

·         Follow up on vehicle checks

·         Liaising with suppliers

·         Reporting back on work not completed

·         Assisting on getting prices or estimates

·         General office upkeep

 

To apply for the position, please forward a motivational letter, an updated CV with a picture of yourself to consultant2@careercustodians.com  

 

**Please note that only successful candidates will be contacted. Should you not hear from us within 14 days – please consider your application unsuccessful**

To browse all our vacancies, please log on to our website – www.careercustodians.com

 

 

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