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Senior Procurement Officer

Purpose:

  • To buy goods and services in support of the operation activities of the division.
  • To be responsible for the management of staff and processes to ensure safeguarding and maintenance of optimum stock holding in order to provide support service to all departments.

Qualifications:

  • Commercial degree
  • Senior Diploma in Purchasing Management will be advantageous
  • Legal or technical qualification will be advantageous

Experience:

  • At least 8 years’ experience in a Buying capacity of which at least 2 years in a management/leader capacity
  • Experience in Store Management environment will be advantageous
  • Strong knowledge of applicable commercial legislation will be advantageous

 

Responsibilities: 

Service Level:

  • Converting of orders in compliance with purchasing procedure.
  • Investigate and action account queries promptly, when these are the result of price variances.
  • Investigate supplier non-performance, take the appropriate action and follow up to ensure no similar problems are experienced.
  • Liaise with suppliers in terms of the logistics of deliveries
  • Maintain good interpersonal relations with suppliers, thus gaining the best possible service from them.

Procurement:

  • Select and source from suppliers in line with preferential procurement targets.
  • Evaluate potential suppliers in order to improve the BEE score.

System maintenance:

  • Follow-up on outstanding orders – system maintenance.
  • Follow-up on orders received but not invoiced – system maintenance.

Cost containment/savings:

  • Be fully conversant with current market prices of all items required.
  • Be able to evaluate quotations.
  • Negotiate discounts and settlement discounts.

Working Capital:

  • Take responsibility for stock under your control
  • Maintain and manage optimum stock levels to support operations in Division

Staff management:

  • Manage staff performance and development
  • Supervision, training, mentoring and performance evaluation of staff.

Compliance:

  • Comply with all policies and procedures applicable on Procurement and Stores.
  • Responsible for stock counts.
  • Compliance with housekeeping standards and procedures – Safety, Environment and Food Safety.
  • Manage departmental expenditure within budget guidelines.

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