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Accounts Payable Clerk

Accounts Payable Clerk

Package to be discussed during the interview

 

Function

Reporting to the Director of Finance, the successful incumbent will be responsible for the accurate, timeous recording of all required financial obligations, check invoices in the financial administrative system and will have frequent contact with suppliers as well as the heads of Department, assist with month end procedures, in addition, perform ad hoc projects commissioned by the senior associate in accordance with  Hotels Policies and Procedures.

Required Experience & Qualifications

 

  • § A recognised appropriate financial qualification
  • § 4 - 5 years’ experience in a similar function
  • § Experience in Commerce and financial processes
  • § Working knowledge of accounts payable system (SAP experience would be advantageous)
  • § Proficiency in Microsoft packages essential ( Word, Excel, email ) essential
  • § Strong planning and organizing skills to meet deadlines with regards to operational requirements essential
  • § Familiar with Online Banking Software and integration to Accounting Packages
  • § Accuracy and numerical insight
  • § Strong analytical skills and ability
  • § Flexible working hours

 

Key Responsibilities

 

  • § Capturing of incoming invoices;
  • § Internal sending invoices for approval by the heads of Department;
  • § Taking responsibility for internal invoices sent;
  • § The collection, processing of received invoices and post;
  • § Archiving of processed invoices;
  • § The payment of domestic accounts;
  • § Taking care of timely payment of vendors;
  • § Maintaining full outstanding creditors list;
  • § The timely identifying and reporting irregularities or deviations from procedures at the head of the Department;
  • § The supplier invoice matching of bank statements against payments made;
  • § Format a monthly "accrual" (supply) to prevent missed invoices with the month-end closing;
  • § Delivering reports on period closings e.g. Age analysis providing comments as well as the BBBEE spend report;
  • § The timely delivery of reports with respect to period closures
  • § All further tasks aimed at improving the creditors ' policy and management;
  • § Performing Supplier recons and checklist as part of Balance Sheet reconciliation
  • § Supplier statement recons – sorting out discrepancies timeously before month end
  • § Reviewing 4 way check quote /PO /GRN/Invoice from stores to see if compliant in all regards
  • § Any other request from time to time as determined by operational requirements

 

Please email your CV in Word format with a recent photo of yourself to anel@trs.org.za

 

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