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Regional Secretary

Regional Secretary/ Office Manager (Durban) Well established electronic solutions company based in Durban. SAP skills essential. Reporting to the Regional Manager, the duties will include all administrative task related to projects and general secretarial/office management.

Minimum requirements:

  • Grade 12 or equivalent (with technical subjects)
  • At least 3 – 5 years’ similar relevant working experience
  • 3 years’ stock control experience in a similar industry (advantageous)
  • Relevant tertiary qualification (advantageous)
  • MS Office skills (Word, Excel, PowerPoint)
  • SAP skills (Essential)
  • Effective communication skills in both English and Afrikaans
  • Good time management and organisation skills
  • Must be able to work without direct supervision
  • Accuracy, able to multi-task and prioritise
  • Must be well-presented and able to liaise on executive level

 

Duties and responsibilities:

  • Housekeeping - to ensure that offices and stores are well maintained and neat at all times
  • Receiving of new calls and assigning to Technicians
  • Ensuring that Technicians complete all work within the allocated time
  • Sending out client quotations
  • Client liaison
  • Scanning out completed jobs
  • Maintaining records - both hard and soft copies
  • General Personal Assistant duties to Regional Manager
  • Booking of travel and accommodation for staff and management
  • Capturing and submission of time sheets
  • Tracking of submitted Stores Requisitions
  • Stock control - ordering, GRN, purchase orders to suppliers, follow ups with suppliers, follow up with Procurement, maintaining a good relationship with suppliers
  • Ensuring that no fraud or stealing occurs by overseeing stores, stationery, telephone usage etc.
  • Submission of statements and invoices to clients
  • Assist head office with follow ups on client payments
  • Invoicing - preparing invoice pack, which includes, picking slips, stores registers, etc.
  • Updating of registers - WIP and Tracking Registers
  • Petty cash control
  • Minute taking
  • Assist staff with any disputes
  • Reception duties when receptionist is not available
  • Generating picking slips for tools and all jobs
  • Vehicle maintenance
  • Maintaining office equipment - photocopier
  • Dealing with day to admin issues that may arise
  • Capture all time sheets on ESS
  • Dealing with supplier accounts that do not get paid on time
  • Repairs tracking
  • Absa monthly meetings
  • Over seeing receptionist an cleaning staff
  • Upholding the company image
  • Organizing meetings and offer assistance in catering and refreshments
  • Assist sales team with tenders occasionally
  • Client helpdesk
  • Attending to SAP related issues / queries
  • Over Seeing specific client Technicians
  • Securing specific client orders
  • Tracking of orders
  • Outstanding PO list updates
  • Outstanding stock updates

 

Should you meet the minimum requirements, please send me your CV with a corporate photo to: gerhardv@transman.co.za

*Please indicate your salary expectation AND notice period on your application.

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