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Financial Administrator

Financial Administrator (Port Elizabeth) Recording day-to-day financial transactions and completing the posting process. Verifying that transactions are recorded in the correct cashbooks and ledgers. Perform partial checks of the posting process. Enter data, maintain records and run reports and financial statements. Accounts receivable/payable functions.

Minimum requirements:

  • 3 – 5 years’ full bookkeeping / accounting / finance experience
  • Pastel working and knowledge experience
  • Degree / Diploma in Bookkeeping or Accounting
  • Drivers Licence essential
  • Good financial management skill
  • Good administration skills
  • Proficient in Excel, Word, etc.
  • Administrative aligned
  • Team player, positive attitude
  • Integrity and honesty
  • Meeting strict deadlines
  • Attention to detail
  • Hard working, passionate about their work, goal orientated and dynamic
  • Particular and thorough
  • Systems orientated
  • Work under pressure

Soft skills:

  • Accuracy and attention to detail
  • Ability to take initiative and a pro-active attitude
  • Good planning, organisational and time management skills
  • Ability to work independently and in team
  • Meet deadlines


Duties and Responsibilities:


  • Capture and allocate daily and monthly cashbook in Pastel Partner
  • Process daily bank reconciliation
  • Process debtors and creditors invoices
  • Process relevant journals
  • General accounting functions
  • Prepare monthly management accounts
  • Reconciliation of debtors and creditors accounts
  • Maintain filing systems to support financial records
  • Prepare audit and assist with auditors during year end audits
  • Assist with budget preparations and capture budgets
  • Prepare and submit all payments to the bank for payment
  • Administer and maintain full Petty Cash function
  • Administer and maintain Interest calculations on various accounts
  • Calculation and payments of PAYE, Skills, UIF, CIPC, VAT, etc.
  • Prepare any other additional reports that may be requested
  • Administer and maintain Project Funding and liaise with various departments
  • Keep up to date with training and legislative requirements

Debtors Management

  • Process invoices for all departments
  • Keep updated age analysis
  • Follow up on outstanding invoices
  • Ensure all outstanding invoices are collected timeously and account queries are handled professionally
  • Any other ad-hoc duties required
  • Proactive with arrears
  • Ability to make decisions and arrange payment structure
  • Strict control of age analysis

Certificates of origin (COO)

  • Be a COO Champion and expert
  • Check, stamp and sign certificates
  • Accuracy and attention to detail
  • Strong understanding of COO


  • Process certificates via ECOO Smart Admin System
  • Issue invoices and follow up on outstanding
  • Keep up to date on training and legislative requirements
  • Ability to analyse and find loopholes
  • Keep up to date with export markets

Administration / Memberships Database

  • Maintain Pastel information regarding new and resigned members;
  • Ensuring new and resigned members lists are updated and accurate;
  • Ensure Pastel and CRM’s information is kept up to date and the information is the same in both systems by liaising with the CRM/Administrative Assistant.

Assistance to Manager

  • This to include but not limited to: HR; BBBEE; Asset Management; SARS; IT Management; Training and Development; Office and Building Management; Insurance; etc.

Code of conduct

  • To abide by the Company’s Code of Conduct at all times:
  • To portray a professional image and demonstrate the Company values
  • Values: Integrity, Prosperity, Commitment
  • Commitment, loyalty and integrity
  • To act as an Ambassador and promote and uphold the good name of the Organisation at all events and public outings/gatherings.


Should you meet the minimum qualifications and experience, please send me the following:

  • CV in Word format with contactable references
  • Copies of all qualifications
  • ID
  • Payslip

Email address:

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